How to Organize Your Presentation and Make Your Point

How you choose to organize your presentation has a major impact upon your success as a presenter. It’s true that there’s more to it than preparing a PowerPoint slide deck. But organizing your presentation doesn’t have to be hard work.
You can begin by building a purpose for your presentation. Your purpose might serve one or several of the following aims:

  • Entertain
  • Inform
  • Inspire
  • Motivate
  • Persuade
  • Advocate

In each instance you should note the impact your presentation will have on your audience. Take some time to consider how your audience will feel about the subject after your presentation. Ponder what their views will be once you have finished. Think about how their knowledge might be enhanced by your presentation. And, if you are successful, think about what actions they will take following your presentation.

Now you should consider the points you want to make. Inevitably there will be several. Write down all of them. Once you have listed them all, you have the chance to rationalize the list.
Aim for three good points in your presentation. At a pinch you might succeed with four or five. But any more points will not be remembered by your audience so it’s best to plan for brevity.

Aim to delete some points, edit them or aggregate them. Some of the points on your list might be better used to illustrate or support more powerful points. And others might be turned into examples, vignettes or stories. However you organize them it’s best to remember that each point should be self-standing, powerful and memorable. Each point should serve the purpose of your presentation and bring relevance.

Your three main points provide the basis for your presentation — its theme or thesis. Writing down the presentation thesis, the central argument, is useful for the next stage. And, of course, it’s invaluable when you want to promote your presentation beforehand. There are three easy ways to organize your points.

  • Time Line. A chronological order to your points might be appropriate. Using a rigid time line works with a strong story but it isn’t always the best option for a presentation. You could reverse the time line. Or you might want to mix it further. Painting a vision of the future and then detailing the steps needed to get from here to there might be appropriate. If you do mix up the chronological order, aim to explain each step very clearly.
  • Tell them. You might adopt the simplest of techniques in which you tell the audience what you intend to tell them. Then you tell them. And then you tell them what you have just told them. It’s neat and simple and it includes plenty of repetition of the main points. Probably ideal for internal events, it might be overly simple for external presentations.
  • Problem, cause, solution. In its simplest form this organizing method highlights a problem or issue. It addresses its cause. And it presents a solution. In reality the problem typically has more than one facet. The cause has more than one dimension. And there are many solutions. But the problem, cause, solution approach provides ample scope for more detailed consideration of your three main points and their supporting evidence.

Whichever option you choose, a well-organized presentation has a better chance of success. And a well-organized presenter is also more likely to be successful. With well-structured points and a coherent central argument your presentation will be understood by your audience. And, importantly, it will be remembered.

Effective Business Presentation Using Multimedia Hardware Equipment

Are you planning to replace your old multimedia equipment? Are you looking for ways to improve your industrial productivity and to enhance office operations? Are you searching for ways to change your business presentations? Are you planning to buy new equipment for the conference room? If so, you can select from variety of technological innovations that suit your budget, your needs, your preferences and you lifestyles.

Technological innovations become the byword of everyone in the world attributed to its benefits to companies, households, schools and individuals like you. It revolutionizes the lives of both companies and consumers by lowering the prices of goods and services and providing easy access to information.

Multimedia equipment is one of the myriad technological innovations in the market. Equipment like projectors, flat screen plasma television and touch screen television and monitors not only help employees and students in their school and business presentations, but it also serve as a medium in advertising and marketing products and services of companies. It also aids journalists in delivering quality news to the public.

Regardless of the venue of multimedia business presentations, either in a boardroom or classroom, you can have a unique and effective presentation using user friendly applications. Knowing how to use and integrate these applications help you obtain a successful presentation.

Tips to consider in business presentations:

  • You should allocate enough time to prepare all the things needed in your presentation. Make sure that you arrive earlier than the scheduled time.
  • Assess first who are your audience, the purpose of the presentation. When you use PowerPoint slides, avoid integrating background music because it affect your discussion. Avoid talking over videos, instead give your discussion before or after the video.
  • Use graphics, photographs, charts and graphs to your presentation. These visual makes your presentation unique and original. It also enhances the overall issues and message that you want to impart to your audience.
  • When using a slide, use a blank slide or a simple slide containing a logo as a background visual for parts without audio or visual components. In this way, you can prevent your audience to continue watching the slide show.
  • Timing is vital in every presentation. In a PowerPoint presentation, use manual transition instead of automated to give you control to when you advance to the next part or your topic. It also gives more time for the audience to raise questions and to keep them engaged.
  • It is important that you choose the right equipment for the task, like projectors, computers, flat screen monitors and many more. Before the scheduled presentation, double-check with facility operators to know the availability of the equipment and to evaluate if all of them are properly functioning and without complications. You should also use wireless equipment if possible, like laser pointer or wireless computer mouse. Never forget to keep your presentation space organize.
  • Allocate time to practice your presentation before your schedule. During the event, make it a point to establish eye contact with your audience and speak clearly. If you are nervous, take a long deep breath to remove the tension.

Tips On Effective Business Presentations From Your Strategic Thinking Business Coach

What are the real keys to effective business presentations? Many presenters believe they must be entertaining, witty, and authoritative and use all sorts of technical bells and whistles in Power Point presentations or other medium. However, there is some evidence that contradicts and states that audiences really have five basic requirements for business presentations. And those basic requirements are: a focus on a single relevant message; support of the message with convincing evidence; organized presentation of information in comprehendible amounts; clear and enthusiastic articulation; and a limited number of visuals.

There are many tips for creating and delivering effective business presentations. Here are ten (10) tips your strategic thinking business coach has chosen to share with you.

1. Engage your audience instead of lecturing to them.

2. Present opportunities for the audience to discover something for your presentation instead of telling them directly.

3. Encourage and promote feedback from your audience. Provide opportunities for the audience to interact with the presenter.

4. Be aware that 7% of the presenter’s message will come from words; 38% will come from tone of voice and 55% will come from facial expressions and body language.

5. Avoid information overload.

6. Select 3 or 4 key points and use key phrases about those points throughout the presentation.

7. Minimize the number of slides to ensure that the presentation will not become too long.

8. Select and use a few powerful props to demonstrate points in the presentation.

9. Give the audience the unexpected. This could be something obscure or contradictory that will get them thinking and stimulate discussion.

10. Rehearse! Rehearse! Rehearse!

Your strategic thinking business coach encourages you to use strategic thinking in the development and delivery of business presentations. If you would like to learn more preparing and delivering effective business presentations and how a strategic thinking business coach can facilitate and guide you in that endeavor, please contact Glenn Ebersole through his website at or by email at [email protected]